All-in-One Membership Management Software

With Squadspot, membership renewal time becomes a stress-free process. We've designed our system to make renewals quick and convenient for both club administrators and members.
Squadspot simplifies the task of managing your club's members, ensuring that everything from tracking renewals to updating member profiles is a breeze. Say goodbye to administrative headaches and enjoy smooth and efficient membership management.
Membership management software dashboard for sports clubs — SquadSpot
Membership management
Wattle Creek Sporting Club · 1,248 members
Add member
1,248
Active members
34
Pending applications
12
Lapsed
MemberMembershipRenewalPaymentStatus
Josh Bailey
Junior member
Standard31 Mar 2027PaidActive
Craig Ferris
New member
Standard—AwaitingPending
Geoff Stevens
Junior coach
Premium30 Jun 2027PaidActive
Danielle Kerr
Junior squad manager
Premium31 Dec 2026PaidActive
Tom Whitlock
Range officer
Standard30 Sep 2026UnpaidLapsed
Ashton Coleman
Full member
Premium31 Dec 2026PaidActive
Melissa Wellman
Official
Standard31 Mar 2027PaidActive
Josh Bailey
Junior member
Standard31 Mar 2027PaidActive
Craig Ferris
New member
Standard—AwaitingPending
Geoff Stevens
Junior coach
Premium30 Jun 2027PaidActive
Danielle Kerr
Junior squad manager
Premium31 Dec 2026PaidActive
Tom Whitlock
Range officer
Standard30 Sep 2026UnpaidLapsed
Ashton Coleman
Full member
Premium31 Dec 2026PaidActive
Melissa Wellman
Official
Standard31 Mar 2027PaidActive
Contacts, payments and renewals on one record
Contacts.csv4 Mar
Payments.xlsx22 Feb
Renewals.xlsx9 Jan
One member record
Ashton Coleman
Contact detailsCurrent
PaymentsReconciled
Renewal31 Dec 2026
New application
Craig Ferris · Standard
Set membership
DeclineApprove
Membership renewed
Payment reconciled
Ashton Coleman
Premium · 12 months
$120
Renewal 31 Dec 2027
Member register
Wattle Creek Sporting Club
1,248
Active
34
Pending
12
Lapsed
Contacts.csv4 Mar
Payments.xlsx22 Feb
Renewals.xlsx9 Jan
One member record
Ashton Coleman
Contact detailsCurrent
PaymentsReconciled
Renewal31 Dec 2026
The problem

Three spreadsheets that don't talk to each other are three different truths.

Contact details in one, payments in another, renewal status in a third — the moment they drift apart, nobody knows which one is actually right. SquadSpot keeps every member as one record, not three lists to reconcile.

Member management

Create Members from Applications

You can use our automated application form to embed directly on your website (or use one of our Free websites) to collect new member applications, print a review page and with a simple status change convert them to a full membership on any number of tiers you need.

Detailed member profile card showing firearm categories and match history — SquadSpot
Membership application
ApplicantDanielle Kerr
Submit application
Danielle Kerr
New member · Standard
✓
Submitted form
✓
Pending approval
Paid
✓
Approved
No re-typing
Member created
ApprovedToday
Payment$120 paid
Member#2320044
Converting new member application into full membership in SquadSpot management software
Member
Categories
Matches
Ashton Coleman
Rifle · Pistol
11 of 12
Geoff Stevens
Rifle · Shotgun
12 of 12
Danielle Kerr
Pistol
10 of 12
Josh Bailey
Rifle
9 of 12
1,248 members
Ashton Coleman
Premium · #2323444
CategoriesRifle · Pistol
Mandatory matches11 of 12
Working bees3
Average score92.4
One record
Nothing kept elsewhere
Contact detailsCurrent
Participation11 of 12
PaymentsReconciled
Member management

Detailed Member Profile Information

Each member has their own uniqe profile with their contact details, firearm categories owned, mandatory match participation, score and even the number of working bees they've done.

Member management

Payment status

Track who's paid their membership fees by simply seeing who has paid and who has not. Filter by members not paid and send an email using Squadspots built in email system.

Membership payment status tracking and fee reconciliation workflow — SquadSpot
Member
Fee
Payment
Josh Bailey
$90
Paid
Geoff Stevens
$120
Paid
Tom Whitlock
$90
Unpaid
Danielle Kerr
$120
Paid
Melissa Wellman
$90
Unpaid
Filter
Not paid
18members
$1,620 owing
Email all 18
One click
Reminders sent
FilterNot paid
Sent18 today
Paid since5