Digital Member & Visitor Check-In System for Australian Clubs

Digital Member Self Sign-In for Shooting Clubs
A member check-in system for clubs and ranges. Members and visitors sign in on a kiosk, a tablet or their own phone, licences and memberships are checked on arrival, and the attendance record keeps itself.
Digital member check-in kiosk at shooting club — SquadSpot
Digital check-inLive
Check-ins by categorytoday
7
3
2
0
Rimfire
Centrefire
Large cal
Rifle
10
Active now
12
Checked in today
MemberClassMatch typeScoreLocationStatusActions
Ashton ColemanPistolMatch487HomePending×
Danielle KerrLongarmPractice312AwayApproved
Tom WhitlockPistolMatch523HomeApproved
Craig FerrisLongarmMatch445HomeRefused×
Geoff StevensRimfireMatch461AwayPending×
Josh BaileyPistolPractice398HomeApproved
Melissa WellmanRimfireMatch502HomePending×
Ashton ColemanRimfirePractice441HomeApproved
✓Licence and membership checked on every check-in — one refused tonight
Check-in type
Select how you’d like to check in
Member check-in
Member number or scan card
Visitor check-in
Licence details and photo ID
ID verifiedReceipt printed
Continue
Attendance check-in
Enter your member number
4821
123456789Clear0
Next
Wattle Creek Sporting ClubStatusActive
Member
Ashton Coleman
Type
Premium
ID
4821
Expires
31 Dec 2026
Valid
31/12/26
Scan to check in
Ashton Coleman — attendance breakdown
By category
11
Rimfire
7
Centrefire
2
Large cal
0
Rifle
Auto-checked
Check-in
Self sign-in · verified at the door
Ways in3 live
Kiosk at the clubhouse
Tap a name, scan a card
Tablet✓
Member phone
Scan on arrival
QR✓
Front desk
Signed in by an officer
Manual✓
Active now
10
Checked in
12
Refused
1
Checked automatically
Firearms licenceValid
MembershipCurrent
Expired licenceBlocked
Check-ins by categorytoday
Rimfire7
Centrefire3
Large cal2
Rifle0
Nobody checked by hand
Verified at the door
Checked in today12
Checks run36
Missed0
The problem

At busy times, no one can manually check everyone who walks through the door.

Sign-in slows down or falls behind, and whoever wasn't caught in time never makes it into the record. SquadSpot lets members check themselves in, verified and for the right reason, the moment they arrive.

Flexible Check-In Methods

Multiple Ways for Members and Visitors to Sign In

Clubs check in differently, so SquadSpot supports every way members arrive. They can use a club tablet at the door, their own phone with no app to install, or a QR code at the venue. On busy days, range officers can check people in on a handheld tablet or scan a queue through in seconds. For a permanent check-in kiosk, clubs use a Bosstab station: a lockable enclosure on a floor stand or wall mount. The licence goes into a holder behind the screen, and an optional Brother printer prints check-in badges (beta). Clubs install it themselves with step-by-step guides. Visitors use a separate visitor sign-in system, with their records kept apart from members. No club has to buy hardware: a tablet or phone you already own works.

Three ways clubs run SquadSpot check-in: a Bosstab floor station with a badge printer at a shooting club's range office, a wall-mounted tablet at a sailing club, and a range officer checking members in on a rugged tablet
Three ways clubs run SquadSpot check-in: a Bosstab floor station with a badge printer at a shooting club's range office, a wall-mounted tablet at a sailing club, and a range officer checking members in on a rugged tablet
Checked at the door
Firearms licence
Expiry held on profile
Membership
Renewal current?
Range rules
Must be acknowledged
Run on every arrival, in under a second
Admitted✓
Danielle Kerr
6:18 pm · Pistol, Range 1
Licence valid to 14 Mar 2028
Financial to 31 Dec 2026
Range rules signed 6:18 pm
Timestamped against her record.
Refused×
Craig Ferris
6:15 pm · kiosk, foyer
Licence expired 31 Aug 2026
Blocked before the range
Range Officer notified
The refusal is recorded too.
Audit trail
24 SEP 18:15
REFUSED · C. FERRIS · LICENCE EXPIRED
Licence Validation & Declarations

Compliance-Ready Sign-In with Licence and Membership Checks

For shooting clubs, check-in is a compliance checkpoint, not just a headcount. As each member signs in, SquadSpot checks their firearms licence against the expiry date on their profile, along with their membership status. An expired licence or lapsed membership is flagged or blocked before the range, not discovered weeks later. Clubs can require range rules, safety briefings or event declarations to be acknowledged at check-in, each one timestamped against the member's record. Every sign-in is stored with the member's licence and membership status at that moment. When a registry, peak body or auditor asks who was on the range and whether they held a current licence, it's one report.

Real-Time Range Awareness

Live Oversight, Activity Tracking, and Score Capture

Once members are in, range officers and the committee can see who's on site right now, broken down by activity, to manage capacity and supervision. Check-in records the discipline each member is there for, so attendance becomes participation data by discipline rather than a simple "they were here". Members enter their scores after the session, linked to the same check-in. Clubs choose whether scores need committee sign-off, and can require scores before a session counts. Attendance and results end up in one record, ready for club or association reporting.

Score self-entry screen on club kiosk with attendance compliance validation — SquadSpot
Live oversight
On site now
41members
Pistol14
Rifle11
Clay target9
Visitors7
Ashton Coleman
Pistol · Range 1
Session score
487
Submit
Josh Bailey
Clay target · Field A
Session score
71
Submit
Activity capturedScore linked