Digital Member & Visitor Check-In System for Australian Clubs

Digital Member Self Sign-In for Shooting Clubs
With Squadspot’s Digital Member Self Sign-In, you’re not just improving the check-in process—you’re optimising the entire club experience. From automatic attendance records to seamless score integration, this tool is designed to enhance both member satisfaction and club efficiency.
Digital member check-in kiosk at shooting club — SquadSpot
Flexible Check-In Methods

Multiple Ways for Members and Visitors to Sign In

Different clubs run their check-in differently, and a system that only supports one approach forces compromise. SquadSpot supports the full range of ways your members actually arrive at the venue. Members can check in at an on-site kiosk — a club tablet positioned at the entry — selecting their name and confirming the activity they're attending for the day. They can also check in from their own phone using a web-based flow, with no app to install or update. For clubs running QR code workflows, members can scan a code at the venue to sign in directly from their device. For busy range days, large events, or competition mornings where committee staff or Range Officers need to admit a long queue of members efficiently, SquadSpot also supports bulk entry via an infrared scanner. Staff can rapidly scan multiple members through in sequence, eliminating queue bottlenecks without sacrificing the integrity of the attendance record. Visitors are handled through a dedicated visitor sign-in flow. Their details are captured separately from member records — name, contact, and any club-specific identification — building a complete picture of who was on-site, member or not. This matters both for compliance audits and for understanding the actual operational footprint of your club beyond the membership base. The result is one flexible check-in platform that adapts to the way your club operates, whether you're running a quiet weekday range session, a busy Saturday morning, or a multi-discipline competition with hundreds of arrivals.

Club member entering shooting scores linked to digital check-in attendance — SquadSpot
Member self-checking in at club kiosk and selecting daily shooting activity — SquadSpot
Licence Validation & Declarations

Compliance-Ready Sign-In with Licence and Membership Checks

For Australian shooting clubs, check-in isn't just attendance recording — it's a compliance checkpoint. SquadSpot turns that checkpoint into an automatic process rather than a manual one. When a member signs in, SquadSpot validates their firearms licence against the expiry date held on their profile. Expired licences are flagged or blocked at the point of sign-in, so members can't unintentionally participate in an activity for which they're no longer authorised. Lapsed memberships are handled the same way — if a member's renewal hasn't been processed, the system surfaces this immediately rather than discovering it days or weeks later through manual reconciliation. Clubs can also configure mandatory acknowledgements at check-in. Safety briefings, range rules, event-specific declarations, and safety statements can be required reading before sign-in completes, with each acknowledgement timestamped against the member's record. This removes the burden from Range Officers of verbally confirming every declaration with every member, while creating a defensible audit trail of who acknowledged what and when. The compliance benefits go beyond the moment of check-in. Because every sign-in is recorded against current licence status and current membership status, your club's historical attendance record reflects actual compliance state at the time, not retrospective assumptions. If a state firearms registry, peak body, or internal audit asks who attended a specific range day and whether they held a current licence at that time, the answer is one report away rather than a manual reconstruction exercise. This is the difference between digital check-in as a convenience and digital check-in as compliance infrastructure.

Real-Time Range Awareness

Live Oversight, Activity Tracking, and Score Capture

Once members are signed in, committee members and Range Officers can see exactly who's on-site at any moment through a live dashboard. This isn't a report generated after the fact — it's a real-time view of current attendance, broken down by activity, that allows ROs to manage range capacity, ensure appropriate supervision ratios, and respond quickly if a member needs assistance. The check-in process captures the activity each member is participating in for that session — pistol, rifle, clay target, archery, or whatever disciplines your club supports. This means attendance data isn't a generic 'they were here' record; it's a structured account of who participated in which activity, allowing the club to report on participation by discipline, identify the most popular sessions, and track member engagement patterns over time. For activities where scores form part of the participation record, members can submit their scores after completing the activity. Scores are automatically linked to the check-in, so attendance and performance form a single connected record rather than two separate datasets that have to be reconciled. Clubs can choose whether scores require manual validation by a committee member before they're considered final, or whether they're accepted automatically — the choice depends on how your club balances integrity and administrative load. For activities that require scores to be entered before check-in is considered complete, SquadSpot enforces this automatically. The result is a clean attendance record where every recorded session is accompanied by the expected scoring outcome, supporting both internal club management and external reporting to associations or governing bodies.

Score self-entry screen on club kiosk with attendance compliance validation — SquadSpot

Related features

Attendance Tracking & Reporting

Effortlessly Track Shooting Attendances and Ensure Compliance

Competition & Score Tracking

Easily input pistol scores for matches or practice shoots and take the hassle out of manual scoring and record keeping.

Digital Membership Cards

Issue secure digital membership cards for shooting clubs. Apple and Google Wallet integration with real-time expiry updates, QR verification, and compliance-ready identification.