Digital Membership Cards for High-Compliance Clubs

Digital Membership Cards for High-Compliance Clubs
Replace plastic membership cards with a digital membership card that lives on the member's phone. SquadSpot issues Apple Wallet and Google Wallet passes that update themselves whenever a renewal, expiry or membership category changes — so the card always reflects a member's real, current standing. SquadSpot is built for high-regulation, high-compliance clubs — shooting, fishing, karting and car clubs — where membership often depends on a licence, permit or accreditation staying current. It was built first for shooting clubs, the most heavily regulated club environment in Australia, so the compliance requirements of fishing, karting and car clubs are well within what it was designed to handle.
Digital member cards
Wattle Creek Sporting Club · 647 active cards
Issue new card
647
Active cards
23
Issued this week
8
Revoked
MemberCard IDTypeWalletStatus
Josh Bailey
Junior member
2331198StandardAppleActive
Craig Ferris
New member
2331245StandardGooglePending
Geoff Stevens
Junior coach
2318820PremiumAppleActive
Danielle Kerr
Junior squad manager
2320044PremiumGoogleActive
Tom Whitlock
Range officer
2298715StandardAppleRevoked
Ashton Coleman
Full member
2323444PremiumGoogleActive
Melissa Wellman
Official
2341190StandardAppleActive
Josh Bailey
Junior member
2331198StandardAppleActive
Craig Ferris
New member
2331245StandardGooglePending
Geoff Stevens
Junior coach
2318820PremiumAppleActive
Danielle Kerr
Junior squad manager
2320044PremiumGoogleActive
Tom Whitlock
Range officer
2298715StandardAppleRevoked
Ashton Coleman
Full member
2323444PremiumGoogleActive
Melissa Wellman
Official
2341190StandardAppleActive
One record, every membership card
Wattle Creek SC
Status
Active
Member name
Ashton Coleman
Membership type
Premium
Membership ID
2323444
Expiration
Dec 31, 2026
Valid until
12/31/26
Scan to check in
Wattle Creek SC
Status
Active
Member name
Danielle Kerr
Membership type
Premium
Membership ID
2320044
Expiration
Jun 30, 2027
Valid until
06/30/27
Scan to check in
Wattle Creek SC
Status
Active
Member name
Josh Bailey
Membership type
Standard
Membership ID
2331198
Expiration
Sep 30, 2026
Valid until
09/30/26
Scan to check in
Wallet integration
Add to mobile wallet
Add to Apple WalletAdd to Google Wallet
Revoke card
Immediate access removal
Reason for revocation
Membership lapsed
CancelRevoke now
Digital member cards
Wattle Creek Sporting Club
647
Active cards
23
Issued this week
Wattle Creek
Sporting Club
AUTO
Member name
Ashton Coleman
Type
Premium
ID
2323444
Expires
31 Dec 2026
Add to Apple WalletAdd to Google Wallet
The problem

A printed card is out of date the moment it's laminated.

It can't show a lapsed renewal, a changed category, or an expired credential — so checking it just means looking the person up anyway. SquadSpot's card updates itself, live, the instant anything changes.

ALWAYS-CURRENT MEMBER IDENTIFICATION

A Membership Card That Updates Itself

Every digital membership card is connected directly to your live member database. When a member renews, their expiry date updates instantly, their membership status changes automatically, and their category stays accurate — without anyone reissuing anything. This is the part a printed card can never do. A plastic card starts lying the day it is issued. It cannot know that a membership lapsed in March, that a renewal went through last night, or that a credential expired last week. A digital card reflects the current position because it is reading from the same record the club is. If a membership lapses, the card shows it immediately. No expired cards in circulation, no manual reprinting, no uncertainty at the gate. Where credentials matter, licence and accreditation expiry is managed in Credential & Certification Tracking, and the card simply reflects that live status.

Member
Card ID
Wallet
Josh Bailey
2331198
Active
Craig Ferris
2331245
Pending
Geoff Stevens
2318820
Active
Danielle Kerr
2320044
Active
Ashton Coleman
2323444
Active
Melissa Wellman
2319077
Active
Ashton Coleman
Premium · #2323444
Renewal processedToday
Wattle Creek SC
Status
Active
Member name
Ashton Coleman
Membership type
Premium
Membership ID
2323444
Expiration
Dec 31, 2026
Valid until
12/31/26
Always current
Card updated itself
Expiry31 Dec 2026
CategoryPremium
ReissuedNo
On the pass
✓Member name & number
✓Category & expiry
✓QR code for check-in
✓Club logo & colours
Added once
Apple & Google Wallet
Updates for life
Wattle Creek SC
Status
Active
Member name
Ashton Coleman
Membership type
Premium
Membership ID
2323444
Expiration
Dec 31, 2026
Valid until
12/31/26
Scan to check in
APPLE & GOOGLE WALLET INTEGRATION

Apple Wallet and Google Wallet Membership Cards

Members add their club membership card straight to their phone — Apple Wallet on iPhone, Google Wallet on Android. It sits alongside their boarding passes and bank cards, which is where people already look. Each card can display whatever your club needs: member name, membership number, membership category or tier, primary club, expiry date, a QR code for check-in, and your club's own branding. What appears on the card is configurable, so a car club showing membership tier and a shooting club showing category are both handled by the same system. Because the pass lives in the wallet, members stop forgetting it. There is no lanyard to lose, no card left in the other jacket, and no replacement to post out when they do.

NO PRINTING, NO POSTAGE, NO REPLACEMENTS

What a Digital Membership Card Replaces

Printed membership cards carry a cost most clubs never add up. There is the print run itself, the postage, the replacements for cards that are lost or left at home, and the volunteer hours spent stuffing envelopes once a year. For a club of two hundred members that is a recurring annual job that produces something out of date within months. There is also the verification problem. A laminated card proves only that somebody was a member when it was printed. Checking whether it is still valid means looking them up anyway — which is the actual work the card was supposed to save. A digital membership card removes both. Issuing is instant and costs nothing per member. A lost card is reissued by the member themselves. And scanning the QR code confirms current status against the live record, rather than asking someone at the door to trust a piece of plastic.

Printed cards
Print run$420
Postage$735
Replacements$400
Per year$1,555
Digital cards
Print run—
Postage—
Replacements—
Per member$1.50
Scanned at the gate
Ashton Coleman
Verified · live record
No reissuing
$1.50 per member
PrintingNone
PostageNone
Lost cardsReissue free