Credential & Certification Tracking for Clubs

Track every member credential and never miss an expiry

Most serious clubs carry members whose participation depends on a credential that has to stay current. SquadSpot keeps every one of those credentials on the member's record, monitors the expiry date, and warns you before it lapses. For shooting clubs, that means firearms licence numbers, categories and expiry dates tracked against each member. For other clubs it's the same discipline applied to working-with-children checks, first aid tickets, coaching and officials accreditation, or motorsport licences — one system, whatever your members are required to hold.

LICENCE & CREDENTIAL RECORDS

Every member's credentials in one place

Each member profile holds their full set of credentials alongside the rest of their record. For a shooting club that's the firearms licence number, the categories held, and the expiry date; for any club it can be safety inductions, accreditations, medical declarations or required checks. Members can upload supporting documents from their own login, so your records stay complete without your committee chasing paper.

AUTOMATIC EXPIRY ALERTS

Be warned before anything lapses

SquadSpot watches every expiry date for you and sends reminders to the member — and your committee — well before a credential runs out. No more discovering at the range, or mid-event, that someone's licence or certification expired weeks ago. The chasing happens automatically, and the responsibility shifts off your administrators.

CREDENTIAL-GATED ACTIONS

Stop lapsed credentials slipping through

Because credentials live on the live member record, SquadSpot can act on them. A lapsed firearms licence can flag the member, hold their renewal, or stop a check-in until it's resolved — turning a stored date into active protection for your club. The same gating works for any credential a club treats as non-negotiable, keeping you compliant without manual policing.